Managed print services is a program offered by printproviders that manage all aspects of your business printingdevices, including printers, scanners, faxes and copiers. But, it’s not the only option for businesses. Working with retailers or commercial printers is also an option for businesses.
- Print Media
- Roll Labels
- Packaging
- Special Finish Postcard
- Fabric & Flags
- Envelopes
- Notepads
- Business card
- Leaflets& Flyer
- Magazines & Catalogues
- Adhesive PVC
- Posters
- Banners
- Photo Canvas
- Stapled & Perfect Binding
- POS Display
- Roller Banners
- Trade Fair display items
- Counter display
- Promotional Items
- PVC Card
The amount of time your employees spend on printer-related tasks can be frustrating. The process of printing, scanning, copying or faxing documents on old hardware or poorly configured software is just the start. There is also the time spent fixing device malfunctions and replacing ink cartridges and toners to consider too. A Managed Print Service should identify such problems and include plans to reduce the hidden waste of employees’ time incurred on print-related tasks. This frees up staff time to focus on other strategic initiatives, as opposed to day-to-day maintenance tasks.
A sporadic approach to your organisation’s print setup can lead to inefficiencies in a number of areas. First and foremost, there are maintenance costs. Maintaining individual devices one at a time is costlier than having an automated, cloud-based system for doing so at scale. Managed Print Services very often connect all devices to one monitoring system to ensure just-in-time delivery of replacement toners and repairs. This makes better use of economies of scale by allowing you to bulk buy supplies at a discount. It also reduces the cost associated with stockpiling unused inventory
The printing needs of various departments within an organisation can vary. After an initial assessment of an organisation’s current and future needs, the MPS provider should be able to recommend a tailored programme for these departments. This might include printing from mobile devices or off-site, for example, or the need to print special types of document sizes and formats which you use regularly.
The cost of purchasing an entire fleet of devices can be daunting, but Managed Print Services typically offer flexible payment options. Pay-per-page print models with leased hardware are perfect for companies who baulk at the idea of a huge one-off bill for hardware every five to ten years. According to Computing, over half of IT Managers surveyed in 2015 go already pay-per-page for their Managed Print Service (see chart above). Plus, you can enjoy real-time usage dashboards and forecasting tools for your network of devices. This leaves you in a better position to manage your budget.
Reducing the amount of paper, electricity and print consumables you use is all part of being a responsible corporate citizen. With a monitoring system in place as part of your MPS package, you should be able to identify and track levels of print usage. That way, you’ll in a better position to intervene and reduce your environmental footprint. And once you’ve done so, you can show the results of your paper saving efforts in your Corporate Social Responsibility report.